Hire the professionals to manage your email“Why do I need to walk down the hall when I can just send Joe an e-mail?” Ever thought this at work? Don’t feel too lazy. Most of us have. E-mail has become the main source of communication among businesses and between employees, much more than phone calls and sometimes even face-to-face conversations. With something that important, you want it handled well.

Most large companies have their own in-house IT professionals. But if your company doesn’t, here’s why hopping on board the IT bandwagon will drive your company forward.

Don’t purchase your own e-mail software, use what someone already has. E-mail software can be expensive. Then you have to pay to install it and hire an employee to maintain it on the server. Save money by hiring out I.T. help. They already have the software and will get it working for your business in no time.

Regulate e-mail content. This might sound controlling, but it’s not. Having your own internal software lets a business specify how large e-mail boxes can be, as well as the size of e-mails that go in and out. This saves large files from clogging up limited server space.

Use the extra space for a ping pong table. Servers take up a lot of space and cost anywhere from $40,000 to $50,000. It costs even more money just to run the server. On top of that, you’d need several extra computers to store everyone’s e-mail on. By hiring an I.T. professional, you get to use their servers and save your precious office area.

It’s a 24-hour job. E-mail management doesn’t end at 5 p.m. Those servers keep running after hours, and if they crash someone has to fix them right away. You probably don’t want to be the one driving to the office at 3:00 in the morning trying to troubleshoot the problem. That’s what I.T. professionals get paid for. We can fix the problem without ever stepping foot in your office.

Always have a backup plan. Think of the terabytes of data stored on a server. That’s not something you want to risk losing. However, everything goes bad with age and servers and hard drives are no exception. When either of these crash, there goes your e-mail. But an I.T. professional will have all that data backed up, so you’ll be back online before lunch is over.